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Email Processing Solutions

Email plays a great role in today's business. Information received via e-mail is often used in other applications. In order to transfer information from e-mail messages to other applications, one has to process it first. Manual processing of messages requires a lot of time and effort, and errors are very much probable. Advanced Email Parser makes email processing more efficient, as it enables you to parse data, process and transfer it to other applications automatically.

Advanced Email Parser can be used for:

• Processing of order forms received via e-mail
• Automatic email report saving (into a database or file system)
• Sorting and redirecting e-mail messages
• Mailing list compilation
• Maintaining statistics of any kind
• Email robots
• Saving back-up copies of important messages
• Intelligent email autoresponder

Centizone is an authorised reseller of Advanced Email Parser in Australia/New Zealand. We also provide full service of Direct sale, Integration, and Maintenance/Support for solutions based on Advanced Email Parser. Contact us for a free quote.

Sample use cases of Solutions based on Advanced Email Parser

Two use cases presented below show just a fraction of all possible email solutions we offer. We can transform any business case that involves emails into an automated process. Or we can integrate email flow with existing computer systems, databases, etc.

1. Online commerce automation

This solution minimises the number of empoyees involved in order processing. The system will be flexible and customizable. You can add a new payment system, a way of delivery or a service without changing the business process at any time.

Steps description:

1. Ordering at the website, form filling
2. Payment processing
   • Choosing a payment system and Sending
   • Email order notification
3. Order parsing and processing
   • Email order parsing, data writing into the database
   • Checking the order data errors
   • Order duplicate checking
   • Searching for previous orders from the client
   • Checking on warehouse avalability
   • Informing the logistics department
   • Subscribing the client to newsletters*
4. Finalising the order
   • Sending a personalized email with the order status
   • Writing an invoice and mailing it to the client in the HTML format
   • Offering discounts on repeats
   • Sending the tracking number

2. Managing newsletters. Email marketing.

Newsletter is a flexible way of informing your clients about new goods, promo actions and events.

In order to observe the CAN-SPAM Act you are to satisfy the following requirements:

• The recipient must be informed that he is subcribed to the newsletter
• The recipient must have an option to unsibscribe
• The email newsletter address must be valid
• The newsletter author must provide his/her return address and contact information

Steps description:

1. Filling the newsletter "(un)Subscribe" form
2. Sending an email request to (un)subscribe to the newsletter
3. Creating an email with the script
4. Email processing
   • Email processing with the action type definition (subscribe/unsubscribe)
   • Processing emails with mailing delivery errors (excluding not valid emails from the newsletter list)
   • Checking the email address on validity
   • Sending a subsctiprion confirmation email to the recepient
   • Checking the newsletter delivery to the email address
5. Searching for the recepient in the database and Inserting the recepient's data to the database
6. Marketing. Creating a newsletter using any email client and adding email headers and a signature with the contact information
7. Getting the subscribers' lists from the database and Creating personified emails for every subscriber
8. Sending the newsletter

Centizone Pty Ltd is based in Sydney, Australia but provides consulting services throughout Australia and worldwide. Please contact Centizone for more information or to make an arrangement.